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Have you been recently hired as a clinical research staff member?

Each member of the Northwestern Medicine community is dedicated to furthering our mission of research excellence and improving human health. In your role as a clinical research staff member, you are a frontline ambassador for clinical research to the public, and research simply would not be possible without your essential contributions to study implementation, participant experience, and research integrity.

Prior to First Day (when requested and possible)

  • Discuss with your hiring manager or supervisor if your role will require access to Northwestern Medicine locations or systems (NM locations). If so, you will be required to go through the NMHC Access Program.
  • Each department, division, or center has a liaison assigned to assist with the Access Program process. To learn who your NMHC Access Program Liaison is, please email Toddie Hays.
  • Individuals requiring access to NM locations or systems must clear NM Corporate Health. Questions regarding NM Corporate Health requirements and applicable testing forms can be directed to your unit’s NMHC Access Program Liaison.  
  • Collect relevant past immunization records, if available, to bring them to NM Corporate Health appointments, if deemed appropriate by your unit.

Checklist

NMHC Access Program

  • Meet with your unit’s NMHC Access Program liaison and complete all required paperwork for NM Corporate Health requirements. Your NMHC Access Program liaison can obtain many of the forms and resources needed on the NMHC Access SharePoint Resource Page. Below is a sample of recommended access resources to review with your unit’s liaison as determined for your specific research role. Questions regarding the NMHC Access Program can be emailed to accesspr@nm.org.

    • Update your resume with current position listed
    • Documentation of immunizations may be needed
    • Identify NM applications you will utilize for assigned studies (if applicable) — determination can occur after NM credentials are issued
    • Identify NM shared drive locations you will need access to (if applicable)
    • Determine if Level 1, 2 or 3 NMHC Access is required for your determined role
NMHC Level One Access Options
  • NM ID #: used to access NMHC intranet, Northwestern Medicine Interactive (NMI)
  • NM.org email address
  • NMHC shared drive folders or documents 
  • NMHC ID badge 
  • Remote systems access 
    • NOTE: NU and NM network access provides access to NMHC systems. Remote systems access only needs to be requested if user intends to access NMHC systems while not on an NU or NM network.
NMHC Level Two Access Options
  • NM ID #: used to access NMHC intranet, Northwestern Medicine Interactive (NMI)
  • NM.org email address
  • NMHC shared drive folders or documents (optional)
  • NMHC ID badge (optional)
  • Remote systems access
  • Clinical Systems access — includes EPIC
NMHC Level 3 Access Options
  • NM ID #: used to access NMHC intranet, Northwestern Medicine Interactive (NMI)
  • NM.org email address
  • NMHC shared drive folders or documents 
  • NMHC ID badge
  • Clinical Privileges
  • Remote systems access
  • Clinical Systems accessincludes EPIC
  • Clinical Privileges — For Staff expected to perform clinical tasks (Level 3 Access):
    • Attend NM Clinical Skill Training for your specific research role. Validated skill training is available for ECG, vital signs, venipuncture/specimen handling, and anthropometrics (body measurement). Class registration is available through your NMHC Access Program Liaison
    • Attend CPR Training for your specific research role. Validated Basic Life Support (BLS) training is available through the American Red Cross via NUCATS. Class registration is available through your NMHC Access Program Liaison

CITI Training

  • Complete required CITI training modules (can be done as soon as NetId issued). Log in through "Organization” and select "Northwestern University." Modules include:
    • Biomedical Research
    • Good Clinical Practices (GCP)
    • HIPAA, Security and Privacy
    • Health Privacy Issues for Researchers (if applicable)

Additional Information and Resources

Personnel Meetings

  • Meet with your manager, PI, and/or clinical research staff colleague within your unit to:
    • Confirm which studies you will support and verify that you have been added to IRB-approved Authorized Personnel List
    • Arrange individual training with study sponsors, when required
    • Confirm tasks that you are delegated to on each assigned study

Additional Recommendations for Your Research Role (optional and as applicable)

Participating Institutions: