http://www.nucats.northwestern.edu/education-career-development/graduate-programs/master-of-science-in-clinical-investigation/faqs.html

FAQs

  1. How do I apply to the MSCI program?
  2. What do I need to do once I am admitted to the program?
  3. When can I register for classes?
  4. How do I register for classes?
  5. What if the system says “You do not have a valid appointment” when I try to register for classes?
  6. How do I obtain a permission number to take a class?
  7. Are non-TGS courses authorized for graduate credit?
  8. How do I input emergency contact information?
  9. Who do I call for assistance?
  10. How do I obtain the faculty/staff tuition benefit?
  11. What classes are available for the Summer & Fall of 2014 quarter and when can I register?
  12. To complete the degree in 2 years, what is a sample itinerary?
  13. What if I have a HOLD on my registration?
  14. Do I need to do anything if I decide not to register for a course during a particular quarter?
  15. Is there a place where I can view my grades or obtain a transcript?
  16. What do I need to do now that I have finished the coursework requirements and am ready to graduate?
  17. I’ve missed the registration deadline and can no longer register on CAESAR. How do I register?
  18. How do I add/drop/swap a class?
  19. What are the eligibility requirements for enrolling in the Research Project?
  20. What is the independent study course, what are its requirements, and how do I enroll?
  21. Is there a Master MSCI Schedule posted somewhere to get an idea of what is being offered for each academic quarter?
  22. Where can I find a list of tuition and fees?
  23. How can I get after-hours access to Lurie and McGaw for classes?
  24. Where should I send my health (immunization) forms?
  25. Can I audit a Graduate School course?
  26. Where is the Graduate School's Satisfactory Academic Progress Information?

                                     

1. How do I apply to the MSCI program?

a.  The deadline for fall, 2014 applications is June 30th, 2014.
 
b.  Review the information on the MSCI Admissions webpage

c.  Review the information on The Graduate School (TGS) Admissions website at http://www.tgs.northwestern.edu/admission/

d. Apply to the program formally through The Graduate School at https://app.applyyourself.com/AYApplicantLogin/fl_ApplicantLogin.asp?id=nwu-grad
  Additional information regarding the admissions process, information before you apply, requirements for graduate school applications, and deadlines can be found on this site.

e. ALL application materials, including all letters of recommendation, must be uploaded into the application program. (Certificate students need only one letter of recommendation from whoever will be paying their tuition.)  Hard copies of transcripts must be sent to the Graduate School Admission Office, 633 Clark Street, Evanston, IL 60208-1113

f. In addition to The Graduate School application, the MSCI program requires an initial interview with the Program Director prior to admission. To set up an interview, please send an email to Adam White at msci@northwestern.edu after you have completed your application and sent all materials to TGS.

g.  To check on the status of your application after it has been submitted please sign into the Graduate Application Tracking System (GATS) https://gradstatus.northwestern.edu

h. For assistance with the application process for the MSCI program in The Graduate School web site, please go to http://www.tgs.northwestern.edu/admission/contact-us/

i. For assistance in learning more about the MSCI program and with questions regarding the curriculum, please contact the NUCATS Institute, MSCI Program Administrator Adam White at: msci@northwestern.edu

2.  What do I need to do once I am admitted to the program?      

Please go to the TGS Admitted students' page http://www.tgs.northwestern.edu/admission/admitted/masters-and-nondegree/index.html

3. When can I register for classes?

The NU Academic Year Calendar is located at: http://www.registrar.northwestern.edu/calendars/2013_14_acad_calendar.html

4. How do I register for classes?

Please refer to the CAESAR Registration Tip Sheet

5.  What if the system says “You do not have a valid appointment” when I try to register for classes?

This response indicates that you do not have permission to register at the date/time you are attempting registration. Please check The Graduate School Academic Year Calendar at: http://www.tgs.northwestern.edu/academics/academic-services/calendar/  to confirm appropriate registration dates and times for new and continuing students.  If you did not hold your registration open by enrolling in TGS 514 (or 512 or 513) for more than one quarter, you may have to be reactivated by The Graduate School before being able to register. Reactivation requests should be directed to your TGS  Student Services account representative by emailing gradservices@northwestern.edu.

 i. Last name A-J: Antoaneta Condurat
 ii. Last name K – U: Yolanda Gomez
 iii. Last name V -- Z:  Kate Veraldi

6. How do I obtain permission number to take a class?

Contact Adam White at msci@northwestern.edu for all permision numbers.

If you wish to take an MPH class, contact Adam and he will work MPH staff to try and get you into the class. 

If you are entering into your final Research unit, please contact Adam White at msci@northwestern.edu to set up an appointment with Dr.Matthew Smith for preliminary advising before receiving permission to enter your final Research unit.  See FAQ #18 for more information regarding the Research Project.

7. Are non-TGS courses authorized for graduate credit?

No. Only courses listed in CAESAR with a career of “The Graduate School” are authorized for graduate credit. In order for TGS to award the MS degree TGS students must complete the equivalent of three quarters of full-time registration in courses authorized by the Graduate Faculty for graduate credit;  that is, at least 9 TGS units.

This means that courses in other schools (e.g. Kellogg) would not count towards your TGS degree.

8. How do I input emergency contact information?

  • Log in to the CAESAR system here: http://www.northwestern.edu/caesar/
  • Click on the Update Emergency Info button
  • Add, Update, or Confirm your Emergency Notification Phone Number
    • If you have not yet designated an Emergency Notification Phone number, you will receive the Add Emergency Notification Phone Numbers button.
    • If you would like to add or change an Emergency Notification Phone number, you can select the Edit button
  • Add, Update, or Confirm your Current/Local Address
    • If you have not yet provided a Current Address, you will receive the Add Current Address button.
    • If you have already provided a Current Address and it has not changed, please select the Confirm button.
    • If you would like to add or edit an Emergency Notification Phone number, you can select the Edit button.
  • Add, Update, or Confirm your Emergency Contact.
    • If you have not yet provided an Emergency Contact, you will receive the Add Emergency Contact button.
    • If you have already provided an Emergency Contact and it has not changed, please select the Confirm button.
    • If you would like to add or edit an Emergency Contact, you can select the Edit button.

For additional information, please view the SES emergency info page: http://ses.northwestern.edu/contactinfo.html

9. Who do I call for assistance?

a. Curriculum Assistance: Adam White, MSCI Program Administrator at msci@northwestern.edu

b. Questions regarding registration, graduation, etc., should be directed to your TGS  Student Services account representative by emailing gradservices@northwestern.edu.

 i. Last name A-J: Antoaneta Condurat
 ii. Last name K – U: Yolanda Gomez
 iii. Last name V -- Z:  Kate Veraldi   

10. How do I obtain the faculty/staff tuition benefit?

a. Complete the Educational Assistance Plan Benefit Application for graduate school tuition benefits for faculty/staff located here

 i.  If you are faculty, please submit the original--an electronic or faxed version of the form is not acceptable--of the completed form to Gail Rosenblum at NUFSM Dean's Office, Rubloff Building, 420 E. Superior, 12th Floor, Chicago, Illinois, 60611 for approval. 
 ii.  If you are staff, please submit the original--an electronic or faxed version of the form is not acceptable--of the completed application to Benefits Division, 720 University Place, Evanston, IL 60208. 

This form is submitted annually while receiving tuition benefits.  It must be completed and submitted prior to the end of the calendar year as it impacts W2s.

11. What classes are available in the fall of 2014 quarters and when can I register?

 
Fall: newly admitted students are unable to register for courses until Friday, September 19th.
Continuing students can begin registering on May 12th.

Fall, 2014

Course Instructor(s) Units When Where

MSCI 321: Intermediate Biostatistics

 J. Gatta

1.0

Tues, 6:00 - 9:30pm
Searle Seminar Room; Lurie
MSCI 322: Introduction to Epidemiology  S. Gawel 1.0 Mon, 5:30 - 8:30pm
Searle Seminar Room; Lurie
MSCI 445: Writing/Peer Reviewing P. Greenland 1.0 Mon, 6-9pm McGaw 2-322 (Kellerman Classroom)
MSCI 490-0 Independent Study* 0.5 or 1.0 NA
MSCI 499-0 Research Project ** 1.0 or 2.0 NA
 

 
 
*Permission number required. Please see FAQ 18 regarding Research Project enrollment.
** Permission number required. Please see FAQ 19 for information regarding Independent Study,

Please click here to view MPH and MSEB course offerings.

Before registering, please check all course descriptions and syllabi to ensure you have completed any required prerequisites before requesting permission numbers.

12. To complete the degree in 2 years, what is a sample itinerary?

 

 Fall

 Winter

 Spring

 Summer

 Year 1

Intermediate Biostats (1 unit)

Intro to Epidemiology (1 unit)

Perspectives in Multidisciplinary Clinical and Translational Research (1 unit)

Advanced Biostatistics(1 unit)

Elective or Ethics (1 or .5 units)

 Year 2

Writing/Peer Reviewing (1 unit)

Intro to Health Measurement Science (1 unit) & Team Science (.5 units)

Presenting Research (.5 units) & Drug Development Processes (1 unit)

Research Paper (2 units)

13. What if I have a HOLD on my registration?

a. If the HOLD is for tuition: Contact Adam White at msci@northwestern.edu for further information.

b. If the HOLD is for emergency contact information, follow the instructions listed above to input emergency contact information.  Once emergency contact information is input, the hold will immediately be removed.  If you have problems with the emergency contact registration hold, please visit the CAESAR help page (http://ses.northwestern.edu/contactinfo.htm) or contact the CAESAR help desk.   

c. If the HOLD is for proper documentation or tests: Contact your student services assistant at TGS by emailing gradservices@northwestern.edu.

 i. Last name A-J: Antoaneta Condurat
 ii. Last name K – U: Yolanda Gomez
 iii. Last name V -- Z:  Kate Veraldi

d.  If the HOLD is for immunizations, please contact the Student Health Services office.

14.  Do I need to do anything if I decide not to register for a course during a particular quarter?

Non-degree or certificate students do not need to do anything but will need to contact TGS Student Services, gradservices@northwestern.edu,  to be reactivated when they enroll in a course during a subsequent quarter. 

Degree-seeking students, however, need to be registered in all quarters (excluding summers). If  you are taking a leave of absence for medical or other specific reasons, you will need to fill out the Petition for Absence form found in the TGS Menu in CAESAR.  The request will be sent to the program representative for approval.  TGS gives the final approval.  The leave of absence policy is found at http://www.tgs.northwestern.edu/academics/academic-services/calendar/.  It will be necessary for you to register per TGS's  continuous registration policy during your time on leave http://www.tgs.northwestern.edu/academics/academic-services/registration/continuous-registration-policy/index.html

If you are simply not taking classes one quarter, you do not need to petition for a leave from the program.  You only need to ask your student services assistant (see below) to enroll you in TGS 514 by emailing gradservices@northwestern.edu.

 i. Last name A-J: Antoaneta Condurat
 ii. Last name K – U: Yolanda Gomez
 iii. Last name V -- Z:  Kate Veraldi

Once your Petition for Absence has been approved, ask your student services assistant (see above) to enroll you in TGS 514.  MSCI students who are either enrolled in Northwestern University's Feinberg School of Medicine or physicians at a Northwestern-affiliated hospital will be registered in TGS 514 during quarters they are not registered to take any courses.  Registration in TGS 514 is not automatic.  Either the student or the program administrator will need to make the request to TGS.  There is no fee associated with TGS 514.  If you do not qualify to be enrollled in TGS 514, you will need to enroll yourself in TGS 512 which does have a $100 fee associated with it.  The student is responsible for paying that fee.  Enrolling in either keeps you active as a student in their system, and keeps you from having to apply for reinstatement every time you want to resume coursework.

Please note that students must complete all the requirements for the master's degree within five years of the date of their initial registration in The Graduate School. Any student beyond his/her degree deadline must register for TGS 513 in order to keep their enrollment open.  There is a $1,000 fee associated with TGS 513.         

15.  Is there a place where I can view my grades or obtain an official transcript?

To view your grades please log into CAESAR and select the menu "For Students."  Then select the sub-menu "Academic Information." Finally you will select either the sub-menu "View my Grades" or "Unofficial transcript" to see your final marks in each course.

To obtain an official transcript of your grades, please refer to the information on the Registrar's website at http://www.registrar.northwestern.edu/academic_records/obtaining_a_transcript.html

16.  What do I need to do now that I have finished the coursework requirements and am ready to graduate?

Complete the "Application for Degree" (AFD) form via CAESAR (CAESAR -> For Students -> TGS Forms) by the deadline.  This goes straight from the student to TGS and informs us that the student is planning to finish degree requirements in a certain term.  (see http://www.tgs.northwestern.edu/academics/academic-services/masters/degree/index.html).  A complete list of academic deadlines can be found  at http://www.tgs.northwestern.edu/academics/academic-services/calendar/

Directions, more explicitly:

1. Log into CAESAR with your net ID and password.

2. On the main menu, you should see "TGS Forms-Application For Degree"

3. Enter the appropriate information.
 
Also complete the Masters Degree Completion (MDC) Form (CAESAR -> For Students -> TGS Forms).  Use the name of your submitted research paper as your thesis title. For "Examination Date" which is a required field, use a date prior to the MDC deadline (http://www.tgs.northwestern.edu/academics/academic-services/calendar/) for the quarter in which you wish to graduate.  If your committee chair is not included in the drop-down menu, please use Dr. Michael Fleming and list your advisor as a committee member. If your advisor is not TGS faculty and is not included in the drop-down list, please Lewis Smith as committee co-chair and list your advisor as a committee member.

In order for you to receive the degree, all courses must be graded so check and make sure that has been done.  See question #12 regarding where to view your grades.  If one of the courses has not received a grade, contact either the instructor for the course or Adam White msci@northwestern.edu.

Please note that proof that research has been submitted to a journal must be presented before one can graduate
 
One can now graduate at the end of any of the four quarters.  Diplomas are mailed 6-8 weeks following degree conferment.

Students who require proof of degree completion before that time can either:
1) Request an official transcript from the registrar's office, which will display degree awarding information around the end of June or,
2) Request a Certificate of Completion from The Graduate School, which states that all degree requirements have been completed.

Also, please see The Graduate School's Masters Degree Completion web page and TGS graduation and diploma web page for more information.

If you are completing the MSCI Certificate and are ready to graduate, please complete this Application for Graduate Certificate form and send to Adam White.

The form may be submitted at any time, but not later than the time that the student applies for graduation (in the final quarter of study).  Certificates will be issued and noted on the student’s transcript.

17.  I’ve missed the registration deadline and can no longer register on CAESAR. How do I register?

Contact your student services assistant at TGS by emailing gradservices@northwestern.edu.

 i. Last name A-J: Antoaneta Condurat
 ii. Last name K – U: Yolanda Gomez
 iii. Last name V -- Z:  Kate Veraldi

18.  How do I add/drop/swap a class?

Please click here for the pdf explaining the "add" process, click here for the pdf explaining the "drop" process and click here for the pdf explaining the "swap" process.

19.  What are the eligibility requirements for enrolling in the Research Project?

Typically students enroll in the research project course at or near the end of their coursework. 

Enrollment in this course signifies that the student has been actively pursuing a specific research question/project during the preceding 2+ years. 

Research must be data-driven and of publishable quality. Please note that submitting your research for publication is a degree requirement.

Enrollment requirements include:

  • One or more manuscripts
  • A grant application
  • Abstract(s)/presentation(s) at regional or national meetings

Upon providing evidence of the requirements above and sending them to Adam White (msci@northwestern.edu), the student will also be required to briefly meet with Matthew Smith, PhD to discuss their research and obtain a permission number.

Accommodations for meeting research project requirements can be made for international students visiting NU on an individual basis.

 

20.  What is the independent study course, what are its requirements and how do I enroll?

The independent study course is a great way to move a smaller, more compact research project that is distinct from your main body of work forward. All independent studies must be of quantitative and/or scientific merit with predefined hypotheses and measures.

Suitable independent study items include literature reviews or papers of a data-driven nature. (Clinical case studies or IRB submissions are not acceptable.)  

Your independent study proposal must be of publishable quality.

To qualify:

  1. Identify the project.
  2. Make sure the scope is reasonable for a quarter of work.
  3. Select goals and outcome measures (3 or so) Scientific objectives must be observable and quantifiable. Stating that one wishes to "lean about" a specific item will not meet enrollment qualifications.
  4. Identify a mentor.

One the above criteria has been met, send Adam White your proposal explicitly detailing what's requested above. He will then arrange a time for you to meet with Dr. Matthew Smith, MSCI student advisor to discuss your project in greater detail.

After meeting with Dr. Smith you will be assigned a permission number and are free to enroll.

21. Is there somewhere I can go to get an idea of what is generally offered for each academic quarter?

Yes.  It is on the MSCI Website.  Please click on this to view the MSCI "master" schedule.

22.  Where can I find a list of tuition and fees?

http://www.northwestern.edu/sfs/tuition/t_grad_s_tuition.html            

23.  How can I get after-hours access to Lurie, Rubloff and McGaw for classes?

Email the following information to Adam White (msci@northwestern.edu).  He will request that your WildCard be activated to allow access to one or both buildings as necessary.

a.  On the back of your WildCard, below the wide black magnetic strip, there is a 5-digit number (you will have to turn your card upside down to get this number).  He will need only the first 5 digits of this number (this is not the bank number!)

b.  Your status:  Student or faculty

c.  The expiration date of your WildCard

d.  Your employee/student ID number

24. Where should I send my health (immunization) forms?

Send all health & immunization forms to the office of Health Services: 633 Emerson Street, Evanston IL 60208

See here for further information.

25. Can I audit TGS courses?

Course auditors are not given formal recognition by either TGS or the Registrar. The auditing of any graduate course without formal registration by full-time graduate students in good standing is permitted depending on the limitations of space and facilities, and permission of the instructor.

MSCI students are part-time and unable to audit TGS courses. For more information, please see the Graduate School’s website here.

Need more information? Contact our MSCI Program Administrator.

26. Where is The Graduate School's Satisfactory Academic Progress Information? 

Please see information here.

Items outlined:

  • CRITERIA FOR SATISFACTORY ACADEMIC PROGRESS
  • PETITIONING FOR EXTENSION
  • PROBATION
  • EXCLUSION (DISMISSAL)
  • APPEAL PROCESS